SWDC MEETING MINUTES
SWDC Meeting Minutes-03/14/2022
1) Meeting called to order at 5:35 pm.
2) Present- Jeff Burns, Andy Sanborn, Dave Swanay, Jen Holt, Shauna Goutier, Jim Dick.
3) SWDC/BOS updates- Selectman Jim Dick addressed the committee on behalf of the BOS. Selectman Dick apologized for the omission of the SWDC annual report in the town report. Stating it was an oversight and will not be repeated. Jim thanked SWDC for their dedication and service to the town.
Additionally Jim encouraged SWDC to address any concerns and recommendations directly to BOS. SWDC will be needed to assist with CIP & CRF plan for the T.S.
Jen informed Jim that as SWDC Chair, she has been directed by each previous BOS to communicated issues and concerns to the T.A. not the BOS.
SWDC is to only approach the BOS with formal recommendations during the BOS regular scheduled meetings. Which has been done for the previous 6 years. Jen remarked that the majority of the recommendations made by the SWDC to the BOS have not been acted upon. Jim stated that the BOS is willing to hold special meetings with SWDC as needed. Jen expressed the committee's appreciation for the invitation to collaborate and meet with the BOS. As well as the updated clarification of the communication process between the BOS and SWDC. At this point Selectman Dick excused himself from the meeting. The SWDC thanked Jim for his time and statements.
4)Fiscal updates- Dave reported and made the following recommendations to the committee;
In 2021 C&D lost approximately $7,640.47 in revenue.
Reccomendation to decrease lost revenue,the T.S. should stop accepting construction materials.
Single Stream costs continue to rise. Glass makes up 25% of S.S.
Recommend-immediately resume separation of glass from S.S. which was put on hold due to the pandemic.
Recommend- Begin seperating tin&aluminum( no need to remove labels)by using a gaylord container accessible to the public. When full empty contents into the existing metal pile at the T.S. This will yield revenue versus an expense.
Recommend-Pulling cardboard out of S.S. Cardboard is a profitable recycling commodity. The T.S. Can Rent a container and sell the cardboard for revenue instead of paying to dispose of it in S.S.
5)Transfer Station-Shauna reported she will be appearing before the BOS regarding changing the existing collection services from URT to NCS. No contract is required. At this time Shauna is not open to source separating glass or cardboard. Shauna stated in order to source seperate cardboard properly, she will need more staff and a container with a roof to preserve the product. She is willing to trial collecting the cans and aluminum and emptying it into the metal pile.
6)SWDC discussion on moving forward; The committee members discussed creative solutions to source separation and budget issues. Andy came up with a design for a permanent C&D scale at the T.S. After hearing the comments made by Selectman Dick, the committee is optimistic in its ability to collaborate with the BOS and T.S. Manager to help better the town. There was a unanimous decision to continue the committee's work and long term goals. Jen announced she would seek reappointed from the BOS for another term and continue her duties as Chair and recorder.
7) Vote to amend/accept draft meeting minutes of 02/21/22
Motion made by Andy. Second by Jeff. Discussion - none.
Vote - Yes-4, No-0, Abstain-0.
Motion to accept draft minutes of 02/21/22 as written passes unanimously.
8)The committee discussed the possibility of changing their future Monday meeting schedule to accommodate the transfer station manager's work schedule. Unfortunately SWDC members have prior commitments on other days of the week and are unable to move their meeting schedule at this time. Jen stated that in the event Shauna has topics to discuss with the committee and is unable to attend the meeting. Shauna can email Jen the information and it will be brought to the committee,Jen will then follow up with Shauna after the meeting.
Jen reiterated to Shauna that although the committee values her collaboration,attending SWDC meetings is not required.
9) Discussion to move the April meeting to the 11th. All members agree unanimously. Jen will notify T.A. Stafford and request that she change SWDC April meeting date on the town calendar.
10)Public comment- none.
11)Next regular meeting- 04/11/22 at 5:30 pm
12)Meeting adjourned at 7:35pm.
Respectfully Submitted,
Jen Holt, SWDC Chair/ Recorder
03/20/22