SWC Meeting Minutes

SWC Meeting Minutes-09/17/18

1)Meeting  called to order at 5:40 pm.

2) Call of Attendance at Meeting:

Present; Jen Holt(Chair/Recorder), Andy, Sanborn,Dave Swanay,Bob White

Absent; Excused-Tara Albert & Jeff Burns.

3) Vote to allow Alternate,Andy Sanborn to fulfill quorum with voting privileges. Motion made by Jen Holt. Second by Dave

Discussion- none.

Vote- Yes-3,  No-0, Abstain- 0

Motion carries, alternate Andy Sanborn to have voting privileges.

4)BOS/Committee Updates-Jen

Jen met with BOS on 9/5/18. DES has approved Sanbornton Transfer Station Permit as written.  The BOS has approved all of the recommendations that SWC presented on 7/25/18. Source Separating of glass from Single Stream will begin after a plan is coordinated between Rick Razinha (Transfer  Station manager) and Johnny Van Tassel(Highway Department manager). Source Separation of cardboard will take place in the future. The new C&D fee scale will be implemented by BOS on Oct 1,2018. Katy North will perform a walk thru of the Transfer Station and find a solution for the Rec Department equipment stored at the Transfer Station. Access to the NRRA website has been granted to the Committee. Jen shared the login information with the members present at the meeting.  The BOS has asked “SWC to develop a plan for the Transfer Station to implement Source Separation and Baling.” The information presented should include all existing equipment inventory. Necessary equipment repairs and the cost associated with it. Additional Transfer Station Staffing needs.Certification requirements for baling. Space alterations for baling operations and recyclable material storage. Update the Operating Manual in the event the Transfer Station resumes Source Separation and Baling.

5)Research task list-Equipment Inventory,Certificates for baling & Education,Space alteration plans. Consider a “trial run” for baling of cardboard in order to estimate potential staffing needs for  future baling.

6) Committee Member & Research Task- Jen will email Rick with the following  list of Committee members and the Research tasks they are working on.

Per BOS previous policy, SWC members are only to discuss their task with Rick during a pre-arranged meeting.

Jen advised the Committee that each member is responsible for contacting Rick to set up their meetings.

Andy Sanborn-Inventory equipment. Include a  list of equipment that is in need of service or repair and associated cost. List equipment and cost needed to be purchased to Source Separate and Bale.

Jeff Burns- Space needs analysis of Transfer Station to Source Separate and Bale. To include design and cost proposal as needed.

Tara Albert- Education and Certification needs of Employees in order  to work with Source Separation and baling equipment.

Dave Swanay and Bob White- Staffing needs,cost of miscellaneous materials needed for Source Separation and Baling, “numbers”.

7) Transfer Station Expenditure Analysis-Dave reports Single Stream costs continue at $138.00 Glass makes up 26% of Single Stream. Source Seperating glass will help drive down overall cost of Single Stream.

8)Review and Vote to Accept/Amend the draft meeting minutes of 8/20/18.    

Motion made by Andy Sanborn. Second by Jen Holt.  Discussion- none. Amendments required- none.

Vote:  Yes-4,  No-0, Abstain-0.    

Motion to accept Draft Meeting minutes of 8/20/18 as written carries.

9)Other Business- Bob White and Dave Swanay offered to assist Rick with preparation of the Transfer Station budget. Jen will email Rick to notify him.

10)Public Comment-None

11)Next Regular Meeting-10/15/18 @ 5:30 pm.

12) Meeting Adjourned @ 7:20pm

Respectfully submitted,

Jen Holt-Chair/Recorder

9/23/18