SWDC MEETING MINUTES

Meeting date: 
Monday, January 20, 2020

SWDC Meeting Minutes January 20, 2020
1. Meeting called to order at 5:38.
2. Attendance: Tara Mae Albert, sub. Chair; Dave Swanay; Jeff Burns; Andy Sanborn
Absent: Jen Holt, Chair;  
Members of the Public: Nate Douglas (SW Manager)
3. Vote to allow Alternate as need to fulfill quorum; Motion made by TMA Seconded by JEff
Vote: Yes 3 No 0 Abstain Results: Andy can vote.
4. Report from Committee Chair Jen Holt including the Annual Report and an Update.
***No vote on #5&6 because Tara forgot copies. Everyone has read them but were not prepared to vote.
5. Vote to Approve November meeting minutes; Motion made by ____ Seconded by _______
6. Vote to Approve December Special Meeting Minutes; Motion made by__ Seconded by ____
7. Member Update: Bob White has officially stepped down.
• Tara makes a motion to make Andy Sanborn an official member and to ask the BOS to
secure an alternate or allow the SWC to search for an alternate. Dave seconds.
• Vote: Yes 4 No 0 Abstain 0 Results: So moved.
8. Update on Budget Report and outcome from Special Meeting from the SWF Manager Nate Douglas
Budget has been passed by the BOS at a $59,000 increase. Trucking and contract services went up. It is a hybrid budget because Nate will be able to purchase gaylords (collapsible) to start baling and separate recycling for one fiscal year. The plan for the SW Facility is to return to source separation by July 2022. This allows for time to education the residents.
In the meantime, Casella has submitted a new 3 year contract. There are some concerns that Nate has and he will be contacting Casella regarding those before he makes a recommendation to the BOS to sign.
Users of the Sanbornton Transfer Station shall have a TS Sticker going forward.
There is a proposal to increase the MSW Stickers by $0.25 each because the sticker prices are being raised by 8%.
He is looking into purchasing containers for recycling storage. Tilton Trailer has 53’ raised containers for just under $2,000 each.

A new container will be purchased for the Recreation Committee that will allow the Swap Shop to be moved back to it’s original location. This would free up space to go back to source separation.
He is looking in to purchasing a floor scale to weigh baled materials. This way the town has a better handle on the weight as well as volume of recyclables being sent out.
Next Monday, January 27th at 7:00pm is the budget Committee. Nate would like some assistance from the SWC.
Cameras will be added to the transfer station. Pointed towards the metal pile, MSW Container, C&D and the Office Door.
SW Manager Request to the SWC
Education & Training to the residents. Some suggestions below in addition to volunteer time down at the TS.
• Signage from NRRA. We need more signs relevant to our facility. Nate will give us a list of what he is looking for.
• Help with the paperwork in regards to permitting, budget, education, etc.
• Brochure: Needs to be updated.
Presentation Topics by the SWC for the Public/BOS
• Why are the prices going up?
• TS should break even
• Single Stream, C&D, MSW
• Operating Plan needs a review.
• Agent at the Lakes Region Planning Commission – Ian Raymond. What could he bring to the
LRPC? 50% increase in our rates. Not currently doing regional trash pick-up. Ask Nate about
that – February 6th.
• People need to know what is going on with single stream, recycling, solid waste.
Signage regarding the Glass and then moving on to specific waste streams.
• First one: Why are we pulling out the glass?
• At the current rate of single stream, we are saving the town an estimated $10,000 a year pulling out the glass.
• During this education campaign, then we should mention the cardboard.
9. Update on Research Topics from November meeting – SWC Members & Nate
• Equipment/Machines – As of the date of this meeting, all machines have been serviced.
• Banding Materials – Operators are banding cardboard as a trial. And will continue to do so. • Floor Scales – NRRA (Grants through NHtB) – Nate is looking into pricing. We will be waiting
for next year.
   
• Containers – NRRA (Grants through NHtB) – Nate looked into containers. Found Tilton Trailer to have the best price. We will continue to look.
• Staffing – Nate has a plan of attack for moving forward with source separation
• Pallets – No progress
• Reorganizing the facility – The BOS is purchasing a container for the rec department to go
next to the existing one. Then Nate will work with the rec department on moving the
equipment including the golf cart.
• E-Waste storage through URT – No update
• Education & Outreach – The SWC will be putting together a campaign with Nate once the next steps are determined. SWC will be promoting the savings regarding the glass. At that time they will discuss the cardboard trial for source separation.
10. TS Fiscal Updates – Transfer Station budget proposed by TS Manager and reviewed by SWC has been approved by the BOS.
Dave makes a motion to recommend endorsing Nate’s budget for this year. Tara seconds.
Vote: Yes 4 No 0 Abstain Results: Endorsing the budget. Plan to attend the meeting 1/27 as we can.
11. Other Business – None
• Planning board meeting – LRPC: Resources on the LRPC.Dave Jeffers is the one in charge of that.
• May 18 & 19 – NRRA Conference
12. Public Comment: Transfer Station Manager Notes
13. Next Regular Meeting – February 17, 2020 at 5:30pm.
14. Meeting Adjourned at7:18.