SWC Meeting Minutes
SWC Meeting Minutes-10/15/18
1)Meeting called to order at 5:35 pm.
2) Call of Attendance at Meeting:
Present; Jen Holt(Chair/Recorder), Tara Albert, Jeff Burns,Andy, Sanborn,Dave Swanay,Bob White
3)BOS/Committee Updates-Jen
During the 10/3 BOS meeting upon Rick’s request, the BOS reversed their decision to implement the new C&D fee scale. Rick is under the impression that SWC may have duplicated hauling charges because, by his calculations C&D is not losing money. Rick would like to restart accepting propane tanks and fire extinguishers. Rick is to present a fee charge to BOS at a later date and BOS will consider it. Rick will haul glass to New London until the new Gilford facility opens. Rick and Johnny have decided that the transportation of glass will occur on Fridays as needed using a Town Highway Department truck. Johnny will then use PGA within the town. However, before that can happen Rick needs to build a “bunker with a roof” to store the glass. Rick will not begin pulling glass out of S.S. Until after the storage “bunker” is built. Rick is to return to BOS with a location and cost for the “bunker” construction at a later date. At which point the BOS will vote to accept the “bunker” and source separation of glass. Rick will update the operating manual as changes occur.
4)SWC discussed the above BOS briefing. All committee members were concerned about the BOS C&D fee scale action. Particularly that BOS abruptly reversed their C&D fee decision without consulting SWC for clarification of the data presented. SWC has been charged by the voters to monitor the fee scales at the Transfer Station and advise the BOS if adjustments should be made.
The conclusion of the discussion yielded that SWC analysis calculations are indeed correct. The hauling fees were not duplicated and the revised fee scale reflects the cost incurred by the Town to dispose of C&D items. The C&D fee revisal recommendation was made after gathering and analyzing 16 months of NRRA data in an effort to provide residents with a transparent and consistent C&D fee scale.
The SWC recommendation included examples of current area T.S C&D fee scales,revision of the C&D categories based on the weight of the material. The revised C&D fee scale provides a more accurate and fair fee system. Which reflects the Towns cost to dispose of the items. SWC has provided BOS with a copy of the presentation which included the fiscal data from NRRA.
Jen asked Tara if DES or glass processing facilities required glass to be stored in a specific manner? Is it required that glass is covered to prevent water or snow build up? Tara responded to her knowledge there was no storage requirements for glass. Jen asked if Tara could please verify that no storage requirements exist for glass and then let her know. Jen will then advise Katie Ambrose if requirements for glass storage exist.
Any Delay in source seperating glass from Single Stream is costing the Town approximately $800.00 per month. SWC believes there is an extra container at the Transfer Station that could be used to house the glass. A piece of plywood could be used to cover the container to keep snow out of the container if that is a requirement.
5)Tara Albert made a motion to authorize the chair,Jen Holt to write an email response to BOS/T.A. Regarding BOS decision to reverse the C&D fee scale. Second-Dave Swanay. Discussion- Jen suggested that all of the points discussed should be included in SWC response to BOS. The committee agreed. Vote: Yes-5. No- 0. Abstain-0. Motion passed unanimously Jen Holt will write an email to BOS/T.A covering the points discussed above.
6)Solid waste Market update- Tara advised the committee that Single Stream is not fiscally responsible. Single Stream does not meet the public benefit requirement as outlined by RSA.
7)T.S. Equipment report-Andy spoke briefly with Rick. The Transfer Station has 2 balers. The baler located behind the office wouldn’t start. Andy explained that due to the electrical configuration, only 1 baler can be run at a time. Andy showed Rick where the switch was located. Andy will locate the glass crusher and report back to the committee.
8)Transfer Station Budget Prep- Bob was told by Rick that the Transfer Station budget is done. SWC help is not needed.
9)Transfer Station Expenditure Analysis-Dave reports Single Stream costs continue at $138.00 Glass makes up 26% of Single Stream. Source Seperating glass will help drive down overall cost of Single Stream.The cost of Single Stream has increased by a factor of 6. In the last year the cost has increased from $25.00+hauling fees/ton. To currently $138.00+hauling fees/ton. S.S is costing taxpayers approximately $37,000.00 a year. Delaying pulling glass from Single Stream is costing taxpayers approximately $800/mth.
10)Review and Vote to Accept/Amend the draft meeting minutes of 9/18/18.
Motion made by Tara Albert.. Second by Jen Holt. Discussion- none. Amendments required- none.
Vote: Yes-5. No-0. Abstain-0.
Motion to accept Draft Meeting minutes of 9/18/18 as written carries.
11) Review and vote to accept SWC budget. Jen Holt made Motion to accept SWC budget and submit to BOS. Second-Tara Albert. Discussion- Committee members want to increase the postage line item to $600. Giving SWC budget total to $900.00
Vote: Yes-5. No- 0. Abstain- 0. Motion to accept SWC budget with voted increase carries.
12)Motion made by Jeff Burns to postpone SWC next meeting until 1/7/18. Second by-Tara Albert. Discussion- The committee voiced concern over the potential of missing the window for filing a warrant article in the event the committee felt it necessary to do so.
Vote:Yes-5. No-0. Abstain-0. Motion carries SWC next meeting will be 1/7/19 @ 5:30 pm. Jen will update the calendar and notify Katie Ambrose of SWC schedule change. Jen will also notify Audry that there will not be a scheduling conflict between SWC and Budget committee for November and December.
13)Public comment-None
12) Meeting Adjourned @ 7:50pm
Respectfully submitted,
Jen Holt-Chair/Recorder
10/25/18